I’ve been wanting to write this post for a VERY long time because I am always overwhelmed. I just don’t let it stop me or get in the way from my progress.


What I’ve realized is that we are always going to have things that we need to do in life. Some days there will be more than others. It’s all about how we choose to look at them, ok?

If we can shift our perspective and get organized, we are already one step ahead.

I want to share with you my secrets to tackling feeling overwhelmed.

Although I still face this at times, I have put a system and routine in place to prevent the feeling of being overwhelmed to stop me from doing things!

Because if we are being real… I’ve totally been that person that is SO beyond overwhelmed that I literally just lay in bed and watch Netflix.


I’m over that though. I’m a no excuse kind of girl and a CEO. I don’t have time to watch Netflix.

…well I do if it’s The Grand Hotel, Cable Girls, Velvet or Fauda. Highly recommend BTW.

Last Tuesday, I had an insane day. I opened up my calendar and saw the following:

  • 10:00 am appointment

  • 12:15 pm appointment

  • 1:00 pm appointment

  • 1:30 pm appointment

  • 2:30 pm appointment

  • 3:00 pm appointment

  • 4:00 pm appointment

This is literally real. I made a HUGE mistake a scheduled all of these appointments in ONE day, ok? Oh, and on top of that, I had to edit 3 podcasts, write 2 new blog posts, work on my clients accounts and I had a friend coming to visit!

Can you say, LOL!


Sometimes all I can do is laugh at it, but I was overwhelmed to the MAX. It was like I didn’t have any time to prepare and I had no idea how I was going to get it all done.

The thing about me is that although I get overwhelmed, I KNOW that it will get done. It MUST get done.

Let’s get into these tips to decrease that feeling of being overwhelmed.


Your Mentality


I’m pretty sure I start all of these blogs off talking about mentality. I can give you all the tips in the world on how to stop feeling overwhelmed, right? But the reality is that:

  1. You can’t make overwhelming situations disappear.

  2. You can’t avoid overwhelming situations.

  3. You have to put in the work. I can’t do it for you.

So, the first thing that I want you to realize is that you need to make a major shift in your mentality. When I opened my calendar last week and saw all of those appointments, my initial thought was, “sh*t how am I going to do this?”

I switched gears immediately and adjusted my perspective.

  • First of all, I’m grateful to have those appointments.

  • Second of all, who knows what I will learn from those appointments!

  • Third of all, I remind myself of how accomplished I will feel at the end of the day!

I’m a business owner. I’m going to have busy days. It’s how it goes. Even if you aren’t a business owner and you just have a lot to do, it is what it is. You just have to get it done.

You can sit and feel overwhelmed, or you can just go with it. It takes the same amount of energy.


Morning routine

I’ve written a few posts about my morning routine. I used to just wake up and get right to work. I’d be a hot mess, all over the place, doing a million things.

…and if we are being real… I’m still like that, but in a more organized way #welcometomylife

The difference is that I start my day off with self care for the purpose of setting myself up for success. Making sure that I am in the right frame of mind.

As I said in step no. one, your mentality is everything. You need to get your head on straight. It’s easy to get caught up in the FEELING of being overwhelmed, but if you learn how to manage it, you’re good to go.

So, to make sure that I am equipped for the day, I put myself first.

  • I wake up early

  • Open the blinds for some natural light

  • Drink a couple glasses of water

  • Make the bed ( once Pedro is up )

  • Take my vitamins

  • Meditate for 10 minutes

  • Journal + take a moment for gratitude

  • Walk for an hour + listen to a motivational podcast

  • Shower & go

Guys, I’m a morning person, so don’t get overwhelmed by my system. Create a system that works for you! It can be as simple as waking up, making the bed, journaling and going to work.

Because I am such a distracted person that is all over the place, I need to find ways to stay grounded. This routine works for me.

When I take this time each morning for myself, I become present, set my intentions for the day and prepare my mind. I like feeling in control and this routine helps me to feel focused and ready to take on whatever comes my way.

Empowered is definitely the word.


Time batching

I am obsessed with time batching and it has made my life so much easier. I think that everyone time batches differently, but this is what works for me.


  • Morning Routine

  • Responding to emails

  • Content development


  • Meetings + podcasts

  • Client work

This is what I try to stick to, and it doesn’t always go as planned.

Some weeks, my time batching looks like this:


  • Content development for the week

  • Client work


  • Meetings

I will schedule all of my meetings for the week on this one day

  • Client work


  • Podcasts

I will schedule and record all of my podcasts for the month

  • Client work


  • Strategizing for the month + sales

  • Client work


  • Analytics day

  • Client work

Although I do my clients work on a daily basis, I do try to structure my week so that I have more hours in the day to focus on certain tasks.

This way I avoid distractions, become more efficient and feel more productive.

When I feel more productive, I am less overwhelmed.




I’m HUGE on lists, but not just any kind of “to-do” lists. Of course, I have my to-do list and it is written out on paper. I don’t use Google Calendars or anything like that. It just isn’t me, ok?


Getting rid of that multitasking mindset. That is only hurting you. That’s my opinion and this is what I do instead.

  • I do my lists on Sunday nights. My lists AND my calendar.

I sit down about an hour before bed, grab my highlighters, my favorite pens, set the mood with my himalayan salt lamp, put on some soothing music, put some lavender oil in the diffuser and get to work.

The reason that I set the mood is because I want to avoid feeling overwhelmed when I know I have a lot to get done. Creating a calming environment is my KEY and obsession when it comes to facing any kind of stressful situation, got it?

Also, Sunday nights are a GREAT time to do your to-do list and calendar because then you can wakeup on Monday morning with one task out of the way. You know what needs to get done and you are setup for success. I find that I feel LESS overwhelmed when I plan the night before.

I can go to sleep with a calmer mind and THAT is also a tip for reducing that horrible feeling of being overwhelmed.

It’s called PREPARATION.

So, you have your to-do list. Mine is usually huge, but what I do is simplify by priority. I go and highlight ( with my favorite color highlighter of course ) my top 6-8 priorities that MUST get done that day.

When you have a huge to-do list, it is overwhelming to look at, right? Then, you don’t end up doing all of the things you planned on doing because you are too overwhelmed. Say goodbye to that mentality.

Just choose the 6-8 most IMPORTANT tasks and highlight them. Work through them one by one and check them off as you go.

When you have less tasks that you know need to be accomplished in a day, you are more likely to get it done. It’s just easier to manage.

If you don’t finish a task that was highlighted ( maybe you are working on some bigger projects ) that’s ok! Just move it over to the next day.

Prioritizing and preparing through lists will help to feel less overwhelmed.


Say no


This is a good one and I’m obsessed.

So, I’m totally a people pleaser. Not afraid to admit that, but I need to work on it. When I finally learned to say no to people or situations, my life changed.

Learning how to say no is powerful and it isn’t a bad thing. It doesn’t mean that you are saying no infinitely, but you are setting boundaries!

You cannot do everything and you have things that need to get done! Sorry, but sometimes we all have to be a little selfish and that is ok!

I get it. Things are going to come up during the day and you are going to have to find a way to fit it in and make it work. There are nonnegotiable situations, ok? As a business owner, I do what I have to do no matter what.

BUT, the idea is that before you ACCEPT a request, take a step back and make sure you have the actual time that day to commit. We get into trouble and increase our stress levels when we start saying yes to things that we simply don’t have time for. You’ll leave yourself feeling overwhelmed and like a mess working endless hours.

The best way to handle the situation ( in my opinion ) if you don’t have the time for that commitment is to say “let’s find another way or another time to make this work/get this done. Here is my availability.”

…and when you really think about it, saying no can actually increase productivity levels, make you more accountable and committed, which can turn into greater success. It’s all because you prioritized and accepted requests that you were capable of taking on when you had the time!

Got it?


Take Action


Well, think about it logically. If you have so much to do and you are absolutely overwhelmed, NOT doing it isn’t going to help, right?

You need to take action.

Check one thing off at a time. Getting started is the most difficult part.

Waking up last week and realizing that I had a million appointments and tons of work in one day was overwhelming.

But, I’d feel so much worse if I just sat and thought about how much I had to do, you know? Rather than actually tackling one appointment at a time.

Someone that I used to work with once told me that he likes to leave the office each day ( even if it’s an hour later ) with all of his tasks completed for the day.

That way, he can go home with a clear head. I know that sounds so simple, but I never used to do this! I work from home, but it still applies!

I gave it a try. I did all of the tasks that I didn’t feel like doing. I took action instead of thinking about the negative.

…and I have to tell you… I felt so great at the end of the day! Going to sleep knowing how much you accomplished and how productive you were is fantastic! It’s actually addicting.



At the end of the day, you need to just start.

Take one thing at a time. Shift the way you think about the situation and just keep moving forward.

Is it easy? No. But, like I always say, is it worth it? Yes.

I’m off to go do some reading now! I’m currently reading, “You are a Badass - How To Stop Doubting Your Greatness And Start Living An Awesome Life.” I’m obsessed. Jen Sincero totally killed it.



…and don’t forget to join my FREE Facebook community :)


Sydney Nanberg